Microsoft outlook 2013 archive folder free – Was this information helpful?

Sometimes additional data files are needed. Outlook Data Files. If your online mailbox is nearly full, you can export some items to an Outlook Data File. You can also use these files to create archives, project files, or backups from any Outlook account.

Tip: If your Outlook Data File. Learn How to remove an Outlook. This is a synchronized copy of the messages saved on a server. It can be accessed from multiple devices and applications such as Outlook. Tip: It isn’t necessary to back up an offline Outlook Data File.

If you set up the account again or on another computer or device, a synchronized copy of your messages will be downloaded. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. Outlook uses a data file to save items on your computer, the Outlook Personal Folders file. With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server.

To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file. To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional. By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one.

We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes.

Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don’t mix these elements.

Strong password: Y6dh! Weak password: House Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. If you select the Save this password in your password list check box, make a note of the password in case you need to open the.

Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account. Important: Microsoft, your Internet service provider ISP , or your e-mail administrator does not have access to your password, nor can they assist you with recovering the contents of the.

To have Outlook auto-archive, so that it will periodically check for old emails and archive them for you, first click on the inbox that you want to auto-archive, then go to the FOLDER menu in Outlook and click on AutoArchive Settings. Next click on the circle next to Archive Items in this folder using the default settings , and then Default Archive Settings…. You can choose how often AutoArchive runs by changing the Run AutoArchive every [ ] days to the desired frequency.

Make sure to uncheck Delete expired items e-mail folders only. You can also select the desired age that emails must be in order to be archived by increasing or decreasing the Clean out items older than counter, and by selecting the desired unit of time. Finally, make sure to select a specific archive destination by choosing Move old items to: , and clicking Browse….

Archives can only be opened on one computer at a time, and they are also not accessible via Web Outlook. Skip to main content.

Archiving In Outlook with. In Outlook and ,. To create a new folder, right click on the archive, and then click on New Folder… You can then add additional folders to the archive by selecting the New Folder option: Finally, you can then drag and drop email messages from your inbox directly into this newly-created subfolder.

Alert to Online Archive Users! This feature is not available if you have an Online Archive. B Archiving Emails Sent or Received Prior to a Specified date To have Outlook archive emails sent or received prior to a specified date, first go to the file menu. Next go to Cleanup Tools , and click on Archive… Next click on Archive this folder and all subfolders , and choose the folder you want to archive. Next click on browse to choose a location for the archive.

Next click on the circle next to Archive Items in this folder using the default settings , and then Default Archive Settings… Several options are available in the AutoArchive window: You can choose how often AutoArchive runs by changing the Run AutoArchive every [ ] days to the desired frequency.

Finally, make sure to select a specific archive destination by choosing Move old items to: , and clicking Browse… Navigate to the desired destination directory. D Accessing the Archive Archives can only be opened on one computer at a time, and they are also not accessible via Web Outlook.

Finally, navigate to your Outlook Archive, click on it and press OK.

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Microsoft outlook 2013 archive folder free.What is archive in Outlook?

 
Click the “File” menu in Outlook. Use the Cleanup Tools Menu. Click the “Cleanup Tools” drop-down button next to Mailbox Cleanup under the Info submenu, then click “Archive “. Choose a Folder to Archive. Click the name of the folder you wish to archive.

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Archive older items automatically – Microsoft outlook 2013 archive folder free

 
Create Outlook Data Files .pst) on your computer to save Outlook items by account, project, or to archive older items. Ever notice that your Microsoft Outlook account has slowed to a crawl? Name the folder Archived Mail or something else that’s easily recognizable. Click the “Cleanup Tools” drop-down button next to Mailbox Cleanup under the Info submenu, then click “Archive “. Click the name of the folder you wish to archive. Pick Which Emails to Archive.❿
 
 

Microsoft outlook 2013 archive folder free.Archive older items automatically

 
 
So what does the button actually do? Basically, it enables you to move an email from your inbox to an archive folder, that’s still part of your. How to Archive Folders in Outlook to Free Up Space · Open the File Menu · Click the “File” menu in Outlook. · Use the Cleanup Tools Menu · Click the “Cleanup Tools”. Archive items manually · In Outlook Click File > Info > Cleanup Tools > Archive. Archive · In Outlook Click File > Info > Tools > Clean up old items. Keep your Outlook inbox and its folders under control by moving older items you want to keep to an archive. Use AutoArchive to do this automatically. Archives are used to reduce the size of your Outlook Data File .pst) or Exchange mailbox. OIT highly recommends archiving on a regular basis.

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